Ministry Guide  


October, 2013

Dear members and friends of Cass City United Methodist Church,

            This “Ministry Guide” is an effort to enable anyone who may be interested to know of the many opportunities available at Cass City UMC. As we strive to fulfill our congregational statement of purpose “To be a living testimony and a positive force in spreading the word of Jesus” this is just a guide as opportunities are always changing.

            This guide has a basic description of many of the opportunities available at CCUMC. In the first section you will find descriptions of educational opportunities. Just as most jobs have some sort of continuing education and as relationships with people (especially spouses and friends) need frequent contact and renewal, so does our relationship with God, through Jesus Christ and the Holy Spirit. This is done through worship, which we hope you participate in weekly on Sunday morning. These are some of the other ways you can participate. In the second section you will find ways to serve God through CCUMC. Serving God is another way to strengthen your relationship with God.

            This guide will be a resource especially when you are asked to serve by the Nominations and Leadership Development Committee. But don’t be afraid to volunteer for anything!! If you would be willing participate in anything listed here you can just show up, except for Staff-Parish Relations Committee. To serve as a member on a committee\council\board you will have to be formally approved. 

            In addition to those listed in this guide, the congregation provides funeral meals, a ‘Dorcas Dinner’ the second Wednesday of the month at noon, a community meal the following Saturday (served 11 a.m. to 1 p.m.), United Methodist Women, United Methodist Youth and a quilting group. Yearly events include a rummage sale in the spring, a bazaar in the fall, and a ‘tailgate party’ before viewing of the fireworks when Cass City holds their 4th of July Freedom Festival.  See the church office for more information..

          If you do not see what you are interested in please contact the church office. Many great ministries start this way!

Some of the following information was taken from a series of “Guidelines ….: for different committees. This series is published by Cokesbury, the publishing house of the United Methodist Church. See the church office for more information or go to ‘’

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Section One

Education Opportunities

1. Sunday school for all ages at 9:30 a.m. from the 3rd Sunday of September until late May (not Memorial Day week-end).

     Child care is available for the youngest of God’s children. Please call the week before to ensure we have someone staffing this. 

     There are classes for pre-school through adult.
             Pre-school though High School classes meet in different areas in the church.

     There are two adult opportunities.
             Progressive class meets in the church office. They study the same scripture that  is often preached on during worship.

            Sunday School Lite meets in the sanctuary. This in our newest class and uses ‘The Upper Room’ daily devotional. This class is especially for those who cannot be here every Sunday – although those who can are also welcome.

2. Bible Study currently meets Thursday mornings at 10:30 and that evening at 7:00.

3. Camps and Retreats: Many people have come to know God or know God better at camps and retreats. Many opportunities are provided through Bay Shore Camp and through the Detroit Conference Camps. See the church office for more information.

Two   serving

Section Two

Serving God through CCUMC

        Many of these activities have suggested times they meet but that is always flexible. Every effort will be made to meet when current members of the group are able to meet. We try to limit all meetings to an hour and 15 minutes. Sometimes additional meetings are needed and efforts will be made to contact those involved. IF YOU AGREE TO SERVE BUT CAN NOT MAKE A MEETING PLEASE CONTACT THE CHAIR OR THE CHURCH OFFICE.
       For more information please contact the church office.


Administrative Council

1. The Administrative Council is under the direction of the Church Conference to provide for the administration of the organization. It shall envision, plan, implement and annually evaluate the mission and ministry of the church.

2. The Administrative Council tasks: Reviews reports on finance, membership, missions and ministry. They approve the yearly proposed budget. It may fill vacancies in the lay leadership.

3. Members of Administrative Council are members of the Charge Conference.

4. The Administrative Council generally meets every other month, (January, March …) at a time determined at the previous meeting.

5. The term of membership on the Administrative Council is three years, which can be followed by another 3-year term. It gives permission for various programming or activities, as deemed appropriate for the good of the church - based on The Book of Discipline of the United Methodist Church.

6. Notices to meetings are printed in the weekly bulletin, on the calendar in the newsletter and website. Email notices are sent out a few days prior to the meeting. Those who do not have email will either receive a card or a phone call.

7. A quorum is the number of Ad. Council members present at any announced or scheduled meeting.


Chairperson of Administrative Council

8. Leads the council in fulfilling its responsibilities. (See Job Description for Administrative Council)

9. Prepares and communicates the agenda with the pastor and other persons.

10. Reviews and assigns responsibility for the implementation of actions taken by the council.

11. Communicates with members of the council and others, as appropriate, to permit informed action at meetings.

12. Provides initiative and leadership for the council as it does the planning, establishing of objectives and goals, and evaluating.

13. Participates in leadership training programs as offered by conference or district.

14. May attend meetings of all groups of the church unless specifically limited by the Book of Discipline.


Lay Member and Reserve (Alternate) Lay Member to Annual Conference

1. Shall be professing members in good standing of The United Methodist Church for at least two years and have been active participants for at least four years preceding their election.

2. Shall attend the session of the Detroit Annual Conference. (Usually held in May in Adrian, MI. Very rarely meets other times as called by the bishop.) The congregation is responsible for costs.

3. Shall serve as an interpreter of the actions of the annual conference session. These persons shall report to the local church council on actions of the annual conference, as soon as possible, but not later than three months after conference.

4. Are members of the Administrative Council, ex-officia members to Staff-Parish Relations and Finance Committees.


Nominations and Leadership Development

1. The pastor is the chairperson. The Lay Leader is also a member of this committee.

2. Must be in classes in three year rotation.

3 Must be a member of the church.

4. Job is to identify, develop, deploy, evaluate, and monitor Christian spiritual leadership for the congregation.

5. Contact people to fill positions. Explain the tasks and requirements of that position.

6. May not succeed themselves.

7. Work load is generally heavy in the fall, prior to church conference.


Board of Trustees

1. The Board of Trustees shall provide for the security of church funds and bequests, keep an accurate record of its proceedings, and are responsible to the charge conference.

2. The Trustees provide the supervision, oversight and care of all real property owned by the local church. They review property, liability and crime insurance coverage as well as personnel insurance.

3. Trustees meet annually to review the parsonage to ensure proper maintenance.

4. The Board of Trustees membership shall consist of at least three, but not more than nine members. It is recommended that at least one-third be laywomen, and one-third be laymen of legal age. At least two-thirds of the Trustees must be professing members of the United Methodist Church - Members must be of legal age. There shall be three classes of membership - each one having a 3-year term. A majority of the members of the board of trustees shall constitute a quorum - so attendance is important.

5. The Trustees are to meet within 30 days of the new year to elect a president/chairperson, vice-president/vice-chairperson and secretary.

6. The chairperson and vice-chairperson may not be from the same year class.

7. The chairperson must be a professing member of the local church.

8. The Board of Trustees generally meets every other month on the first Thursday at 7:00pm. (Our Trustees prefer to meet the week before our Administrative Council when possible so that any formal business can be related to that next meeting. Meetings are in January, March ….)

9. The Chairperson or representative is a member of the Administrative Council.

10. This group is the legal entity of the congregation.


Staff Parish Relations Committee

1. Confidentiality is a priority. The committee meets in closed session, and information shared in the committee shall be confidential. The committee decides how to share information.

2. Chairperson is a member of the Administrative Council.

3. Two members from the same household may not serve on this committee.

4. Members of any paid staff family may not serve on this committee.

5. Must be professing members of the local church.

6. Must be engaged in their Christian spiritual development, to give proper leadership in the responsibilities with which the committee is entrusted.

7. The committee shall engage in biblical and theological reflections on the mission of the church, the primary task, and ministries of the local church.

8. The committee shall reflect biblically and theologically on the role and work of the pastor and staff as they carry out their leadership responsibilities. They shall assist the pastor and staff in assessing their gifts and setting priorities for leadership and service.

9. The committee shall meet at least quarterly. It shall meet additionally at the request of the bishop, the district superintendent, the pastor, or other person accountable to the committee or the chairperson of the committee.



Duties, among other things:

10. To encourage, strengthen, nurture, support and respect the pastor, staff and their families.

11. To promote unity in the church.

12. To confer with and counsel the pastor and staff on the matters pertaining to the effectiveness of ministry; relationships with the congregation; conditions that may impede the effectiveness of ministry, and to interpret the nature and function of the ministry.

13. To provide annual evaluation of pastor and staff.

14. To develop written job descriptions in cooperation with the pastor.

15. To consult with the pastor and staff concerning continuing education and spiritual renewal.


Finance\Stewardship Committee

1. Shall compile, annually, a church budget and submit it to the Administrative Council for review and adoption.

2. Develops and implement plans that will raise sufficient income to meet the budget adopted. It shall administer the funds received according to the instruction from the church council.

3. Make provision for the annual audit of the local church and all its organizations and accounts.

4. Chairperson is a member of the Administrative Council.


Education Committee

1. Oversees the Christian Education of the congregation. Ensures activities such as Sunday school, rally day and any other special activities occur.


Worship Committee

1. Works closely with the pastor to oversee the worship life of the congregation.


Mission Committee

1. Oversees the mission outreach of the congregation.

2. Decides where monthly ‘noisy offering’ goes.

3. Coordinates visiting missionaries.

4. Recommends and oversees any mission outreach – local and global.

Witness and Outreach

1. This area is developing but is expected to concentrate on hospitality.

Memorial Committee

1. Works to ensure memorial gifts are used as desired \ needed by the church.


Usher Captains - Greeter Captains

1. Will be responsible for getting ushers or greeters for two months of each year on a three-year rotation.

2. May not have the same months each year. Getting volunteers is more difficult at different times of the year so changing doesn’t leave one person with the hardest months for the entire rotation.

3. When it is your month(s), a list of names and phone numbers with the last dates of the volunteers= service, will be mailed to you. If possible, have the names back to the church office to be included in the newsletter or at the latest - the last week of the month to be served.

4. One person from usher and greeter captains is a member to the Worship Team.


1. Usher’s are an important part worship ensuring all feel welcome, needs are taken care of, see that things run as smoothly as possibly.

2. Distribute bulletins and offer to seat people – especially visitors.

3. Collect prayer cards and offering during worship.

4. When communion is served assist by ‘releasing’ pews.

5. There is a much more detailed list available in the church office.


1. The greeters are the first persons the congregation, and visitors, meet.

2. Beginning at least 15 minutes before worship please be by the east doors.

3. Greet everyone who enters with a warm smile and handshake. If you think someone may be a visitor please say something like, “Welcome, I don’t think I have seen you before. Please let me know if there is anything I can do.” Direct them to the coat rack, if appropriate, and the sanctuary.

Altar Guild

1. Will be in rotation to care for Chancel Area.

2. Make sure there is oil in all candles. The wick may need to be changed from time to time.

3. Change altar cloths when needed, check with the office if you are not sure.

4. Put flowers in chancel area / water plants

5. Clean used bulletins, papers, candy wrappers and etc. from pew racks

6. Straighten Bibles and hymnals. (Most pews have four hymnals, a Faith We Sing for each hymnal and two Bibles)

7. Put in sharpened pencils, newcomer & prayer request cards and pew offering envelopes.

8. Make sure the candlestick lighter is clean / change wick when needed.

9. Let the office know when oil and wicks are getting low, so they can be ordered.

10. If there is a baptism, please make sure the font is appropriately placed and filled with water.

Communion Steward

1. On communion Sunday makes sure bread and juice are put on the altar. Please cut bread half-way through the loaf.

2. Following the service, remove communion elements from the communion table.

3. Launder communion cloths according to instructions on their case. Return them to the church as soon as possible after they are cleaned.

Bell Choir

1. CCUMC is part of a join hand bell choir with area churches.

2. The choir rehearses at First Pres. Tuesdays (during the school year) from 7:00 – 8:15 p.m.


1. If you have musical talent and are willing to share it please feel free to contact the church office. We will have you share God’s gift of music through you at an upcoming worship service.


1. During worship services we occasionally use drama. Much of this is done ‘readers’ theatre’ style, so you don’t even have to memorize you part!


1. Each Sunday morning someone leads us in the call to worship, reads the scripture and may do other things to lead in worship. A ‘script’ is provided – you don’t even have to come up with what you say! (Unless you want to add to this position.)

Sound and Projection (‘Media Person’)

1. During worship and other services, our ‘media’ person keeps an ear to how those at the microphones come across –loud enough and as clear as possible. This person also advances the screens on the computer and projector to keep up with the parts of the worship service. This position requires a familiarity with computers and will take some training on the sound board. A keen sensitivity to sound is an advantage. Men, women and teens are welcome to take part. The media person is at the sound booth two weeks in a row and will be scheduled in rotation with our other media people.

Additional Information

1.  Quilters meet occasionally to work on projects for the church bazaar and sometimes their own projects. Call the church office for specific contact person.

2.  The congregation, coordinated by the United Methodist Women, provides meals after funerals. Help is needed with bringing food, setting up, serving and clean up.

3.  We provide a Dorcas meal once a month for anyone who wants to come. Cost is $7 (October meal may be $8). We serve about one hundred or more at the church and usually at least 60 for take outs and deliveries.  Help is needed in all areas, including providing home baked pies.

4.  Youth group meets occasionally. Drivers are sometimes needed as are people to assist by being present and providing leadership as they feel they can.

5.  The church is cleaned and the yard mowed by volunteers.  Contact the church office for specific contact people in this area.  

6.  The United Methodist Women meet regularly.  Their focus is missions.  Contact the church office for specific contact people in this area.  



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